FOIA Information

The City of Carlyle, Illinois governing body, boards and offices exist as the municipal form of government for the City of Carlyle, Illinois.

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Functional Subdivisions:

Corporate Office, Zoning, Economic Development
850 Franklin Street

Police
850 Franklin Street

Electric
501 1st Street

Water & Sewer
151 Jefferson Street

Street & Alley
1811 Washington Street

Parks Department
1096 Lake Road

Library
550 6th Street

Current FY Operating Budget:

The current fiscal year operating budget information can be found on the following link: Budget Appropriation.

Approximate Number of Full-Time and Part-Time Employees:
33 Full-Time Employees and 92 Part-Time Employees

The members of our City Council and the Appointed Boards are available under the
City Government page.

City Council Committees:

-Finance
-Employee Concerns
-Police
-Electric
-Water & Sewer
-Street & Alley
-City Progress
-Economic Development

Appointed Boards:

-Planning Commission and Zoning Board of Appeals
-Library Board
-Economic Development Council
-Park Board

How to Submit a FOIA request:

To access information from the City of Carlyle, please submit a written request by means of facsimile, the U.S. mail, special carrier, e-mail, or personal delivery to a FOIA officer.  A written request is required to ensure proper compliance with the requirements of FOIA.  Please include your name, the date, preferred telephone number(s), mailing address, and, if you wish, your e-mail address.  Please be as specific as possible when describing the records you are seeking.  FOIA is designed to allow you to inspect or receive copies of records; it is not designed to require a public body to answer questions or create documents to answer questions.  Please tell us whether you would like copies of the requested records, or whether you wish to examine the records in person.  You have the right to either option.

For City related FOIA requests:

City of Carlyle – FOIA Officer
850 Franklin Street
Carlyle, IL 62231

Fax: 594-5206 or E-mail: admin@carlylelake.com
FOIA Officers: JoAnn Hollenkamp & Rita Jurgensmeyer

For Library related FOIA requests:

Case-Halstead Library – FOIA Officer
571 Franklin Street
Carlyle, IL 62231

Fax: 594-8415 or E-mail: librarian@carlylelake.com
FOIA Officer: Keith Housewright


Forms:

Please click below for a FOIA form to use if you do not wish to write your own FOIA request. Please note that all FOIA requests must be in writing, either by using this form or another written document.

FOIA Request Form

Fees:

Charges for black and white and color copies, letter or legal sized copies (8½” x 11″ or 11″ x14″) are free for the first 50 pages, and 15 cents per page thereafter.  For abnormal size copies, the charge is the actual cost of reproducing the copy.  If the request is in the public interest, not simply your personal interest, and the requester states the specific purpose of the requests, there be a very nominal charge or waiver of fees.  Additional fees for accident records may apply, as allowable by law.

 

Types of Documents the City Maintains
(both exempt and non-exempt):

The following is a non-exhaustive list of records that the City maintains:

-Minutes and agendas from open and closed meetings
-Council meeting files
-Ordinances and resolutions passed by City Council
-General administration documents such as projects, grants, & programs that the City is currently involved in
-Agreements, contracts or other related documents
-Utility billing for City residents and businesses
-Financial Documents including vendors lists, expenditure detail, budgets, audits, treasurer’s reports, bank statements
-General Correspondence
-Human Resources and Personnel
-Labor Agreements
-Police Records
-Office Memorandum and Reference Files
-Procurements and Related Contracts
-Zoning Records
-Election Records
-FOIA Spreadsheet
-Public Works maps, plans and operational information, special project information
-Municipal Code
-Vendor History
-Liquor Licenses and Applications
-Video Gaming Terminal permits and applications
-Registration forms for athletic leagues and camps
-Roster and schedules for athletic leagues
-Applications for summer employment with Parks Department
-Motor Fuel Tax Information
-Water and Electric Equipment Records
-Work Orders
-Flow Charts and Pump Station Logs
-Turbidity Test Results
-Monthly Operating Chemical Feeding Reports
-Water Quality Analysis Reports
-Monthly I.E.P.A. Reports
-Lab Reports
-Daily Logs and Inspection Sheets

While the Freedom of Information Act provides for the disclosure of public information, it does recognize that some records should remain confidential in order to enable public bodies to perform certain governmental functions properly or to protect personal privacy of individuals.  A complete list of exempted records and documents can be found in Section 7 of the Illinois Freedom of Information Act.

Categories of Documents that can be immediately available upon request:

-Minutes and agendas of the open meetings of the governing body.  These documents are also available online for years 2007 to the present.  Prior years are available at City Hall.

-Ordinances and resolutions that are maintained in printed form.

-Directories of public officers and employees.

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